Workmate: your AI agent for planning, project updates, and reporting
Workmate reads your project and acts on it. It creates and updates cards and tasks, organizes sprints and buckets, and answers questions with live data. Destructive and bulk changes always wait for your approval.
What Workmate can do
Workmate is Flying Donut's built-in AI agent. You describe what you want in plain language; Workmate looks up what it needs, then carries out the steps using the same operations available to you in the app. It works with:
- Cards: create in a backlog bucket or sprint, update title, description and estimate, move, assign, label, block or unblock, delete
- Tasks: create on a card, update, move between To Do, Doing and Done, assign, log time spent and time remaining, delete
- Sprints: list, create, update, and start
- Backlog buckets and labels: create buckets, and create, update, apply, remove or delete project labels
- Questions and reports: summaries, lists and charts built from live project data
Workmate always acts with your own permissions. If you cannot change something in the app, Workmate cannot change it either.
Opening Workmate and choosing the context
Open the Workmate panel from a card, a sprint, a backlog bucket, or anywhere in the project. Workmate uses that context, so “this card”, “this sprint” and “all tasks” mean what you expect. Each context shows suggested prompts to get you started, and if a request is still ambiguous Workmate asks one short clarifying question instead of guessing.
- Conversations are saved per project. Use History to reopen an earlier conversation or start a new chat
- Pick a model tier (Economy, Standard or Premium) for the conversation
- Your available credits are shown in the panel, and each reply shows the credits it used
- Press Stop at any time to end a request that is still running
Planning new work
Describe a feature, paste a brief, or share notes from a meeting. By default, Workmate proposes user stories with titles, descriptions and acceptance criteria in its reply so you can refine them together. When you are happy, ask it to create them and say where they should go: a backlog bucket or a sprint.
Example: A product manager types: “Write user stories for a password reset feature: request a reset by email, a time-limited link, and setting a new password with validation.” Workmate proposes four stories. The PM replies “Create them in the Authentication bucket and estimate them in story points.” Workmate creates the four cards with estimates and lists each new card in its answer.
Breaking cards into tasks
Open Workmate on a card and ask it to break the card into tasks. Workmate reads the card's title, description and existing tasks, then creates the missing tasks on the card with hour estimates. They appear on the sprint task board right away.
Example:On the card “Users can upload profile photos” you ask “Break this card into implementation tasks.” Workmate proposes Add file upload endpoint (3h), Validate image format and size (2h), Store image in cloud storage (2h), Display profile photo in header and profile page (2h) and Write unit and integration tests (3h). Because this is more than three changes at once, Workmate asks you to approve the batch, then creates all five tasks.
Updating and organizing work
Workmate handles the routine changes that otherwise take many clicks. Ask in your own words. Workmate finds the right cards, tasks, sprints, lanes and people by name.
- “Estimate the cards in this bucket in story points”
- “Assign the login card to maria and label it Security”
- “Move FD-42 to the next sprint”
- “Mark FD-57 as blocked”
- “Log 2 hours on the API task and set 1 hour remaining”
- “Rewrite the description of this card with clear acceptance criteria”
- “Create Sprint 8 for the next two weeks and start it”
Asking questions and getting charts
Workmate answers questions about your board, sprint and backlog from live data, so you do not have to scan the board and count cards yourself. When you ask for a graph, chart or visual overview, it draws one in the conversation: a pie chart of work by status, a burndown-style trend, a schedule, or a flowchart. Charts use your board's To do, In progress and Done colors. Prefer text? Ask for a table or list and Workmate keeps that format for the rest of the conversation.
- “What items are currently in progress?”
- “Which cards are blocked or have no assignee?”
- “Show a chart of this sprint’s work by status”
- “Which cards in this bucket have no estimate?”
Example: sprint review prep. Before the review, the scrum master asks Workmate: “Summarize what was completed in this sprint and list any cards that were not finished.” Workmate reads the sprint and its cards and returns a summary ready to share, with completed work, unfinished cards, and a status chart.
Approvals: you stay in control
Lookups and small changes run right away, so everyday requests stay fast. Workmate pauses and asks for your approval before:
- Deleting a card, task or project label
- Starting a sprint
- Making more than three changes in a single step, such as creating a batch of cards or tasks
The approval card shows exactly what will happen: each action, the item it affects (by name), and every value that will be set. Choose Approve and run to continue, or Reject to stop with nothing changed. Approvals expire after a short time, so an old request cannot be run by accident.
Transparent, reliable runs
- A live activity list shows every step as it runs: running, done, failed, not executed, or waiting for approval
- Workmate reports an action as done only after it has succeeded. Failures are reported plainly
- Each request has limits on time and work. If it reaches them, Workmate explains what was done and what is left. Ask it to continue and it picks up from there
- When you continue or retry, finished steps are never repeated, so nothing is created twice
- Text inside cards and tasks is treated as data, never as instructions to Workmate
AI credits and model tiers
Workmate usage is measured in AI credits. Each request is charged for the work it actually does, which depends on the size of the request, how many steps it needs, and the model tier you choose. Economy is the most economical for quick questions; Premium is best for complex planning.
- Every plan includes a monthly allocation of AI credits
- Your balance and the credits used by each reply are visible in the Workmate panel
- Requests Workmate declines as out of scope are not charged
- Optional AI credit packs add extra capacity during heavy planning periods. They are one-time purchases with no subscription
See Pricing for plan details and credit pack options.
Common questions
Can Workmate change my project without asking?+
Does Workmate have access to my code or external data?+
What can't Workmate help with?+
Can I use Workmate on the free plan?+
What happens when I run out of credits?+
Can Workmate work in languages other than English?+
Let Workmate do the planning busywork
Go from a rough idea to cards, tasks and a ready sprint in minutes. Workmate handles the clicks and leaves the decisions to your team.